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Archives and information governance

Element 7: Archiving and transferring arrangements

The Council's arrangements for the archiving and transferring of records.

Archive image

East Renfrewshire Council considers that archives are vital to the workings of democracy, protecting and providing access to the rights and duties of the Council and of the public it serves. In addition, archives are the building blocks of history, providing a unique heritage resource.

The Council operates an in-house archive service that provides facilities for preservation of historical records. Records identified in the Council's Retention and Disposal Schedule for archiving are transferred to this facility. The records store also houses records of prior local authorities and of other individuals and organisations of historic interest.

The Council's provision for the storage of archives will always have due regard to the advice of the Keeper of Records on proper arrangements.

Accession forms and control sheets are used to document the movement of items and this information is entered into a central accession database. Archive accession and description guidance has been produced.

In special circumstances the Council may loan out archival papers, provided that the appropriate safeguards are in place.

 

 


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