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Community Councils

Elections and co-options for community councils

The composition of membership on community councils.

Elections

Elections are the key to ensuring that an equality of representation is achieved for community councils. Elections are open to residents of 16 years of age and over.

The maximum number of members permitted for community councils is set using the formula: 10 members, plus one extra member for every 1,000 residents of the community council area, subject to a maximum membership of 20. Breakdown of neighbourhoods is described in East Renfrewshire Council's Scheme. Up to a maximum of 50% of its membership may be co-opted. More on that category of membership is given below.

Key elements of the eligibility to stand for election are detailed in the Scheme. Community council elections are administered by the council's Democratic Services Team.

Membership arrangements for community councils
Community CouncilPopulation of CC areaBase number of membersExtra membersMaximum number of membersMinimum required for establishmentQuorum
(Calculation)(Latest Census)(10 per CC)(1 x 1,000 population up to 10 extra members)(Base + extra is subject to a maximum of 20)(Half of max)(Third of actual membership)
Barrhead17,71310102010Variable
Broom, Kirkhill & Mearnskirk12,48610102010Variable
Busby3,784103137Variable
Clarkston9,1651091910Variable
Crookfur, Greenfarm & Mearns Village12,96510102010Variable
Eaglesham & Waterfoot4,636104147Variable
Giffnock12,05610102010Variable
Neilston4,481105158Variable
Netherlee  & Stamperland 8,146108189Variable
Thornliebank4,223104147Variable
Uplawmoor845100105Variable
Totals91,500  183  
Community Council membership numbers by neighbourhood

Community Council (by Neighbourhoods)

Membership

Barrhead

Arthurlie & Springhill

Auchenback

Boylestone & West Arthurlie

Dunterlie & Grahamston Park

20

 5

 5

 5

 5

Busby,

13

Crookfur, Greenfarm & Mearns Village

Crookfur

Greenfarm

Mearns Village & Westacres

20 

 7

 7

 6

Giffnock

Giffnock South

Merrylea & Braidbar

Orchard Park

20

3

11

 6

Netherlee & Stamperland

18

Uplawmoor

10

Broom, Kirkhill & Mearnskirk

Broom

Kirkhill

Mearnskirk

20

8

8

4

Clarkston

19

Eaglesham & Waterfoot

14

Neilston

15

Thornliebank

14

Total

183

Filling of Interim Vacancies: Interim Election

  • Community council members are democratically elected and as such the process of appointment has to be transparent.
  • All community councils should maintain an up to date record of membership and vacancies occurring should be reported to the local authority to allow for updating of records.
  • When vacancies occur which necessitate an interim election, the community council should contact the local authority to commence that process.

Filling of Interim Vacancies: Co-option

Between elections, vacancies in membership may be filled by the community council through the process of co-option.

Candidates for co-option must be:

  • Resident within that community council area.
  • At least 16 years of age.
  • Named on the electoral register covering that community council area and in the cases of several community councils, a specific neighbourhood area.

Any proposed co-option shall be recorded in the Minutes of the community council meeting where the proposal is made.

Once approved, co-opted members shall have full voting rights and shall be counted in the total number of members.

The number of co-opted members shall not exceed the number of current elected community council members.  If necessary for additional membership to the community council, an interim election process can be triggered.

Appointment of Associate Members

Community councils may appoint associate members where it considers their skills and knowledge to be advantageous to the objectives of the community council.

With regard to all membership issues, guidance can be found in the pdf icon Scheme for the Establishment of Community Councils (amended 2015) [355kb].


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