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Archives and information governance

Element 11: Audit trail

Systems are in place for controlling and monitoring the movement and amendments of records.

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Sections of the Council responsible for handling particularly sensitive information use systems capable of monitoring the movement and amending of these records. Areas include Social Work (SWIS), Human Resources (Resource Link), Accountancy (Northgate) and Education (SEEMIS)

Version control guidance is in place to help ensure that, where appropriate, documents are marked with version numbering and amendment history. Staff are provided with guidance on record, document and version control methods via the Council website. Records management guidance has also been produced on naming records, where to save them and how to file them for both paper and electronic records.

Movement of paper records to and from the central records store of the Council is monitored through the use of the records retrieval forms, a retrieval log and the records management database.

 


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