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Archives and information governance

Element 6: Destruction arrangements

The Council's records destruction arrangements.

Litter man

East Renfrewshire Council recognises that disposal is an important part of records management. Proper disposal ensures that the Council retains records only for as long as necessary and then destroys them in a suitable method or, where appropriate, transfers them to the Council Archive.

The disposal of records is done in line with the Council Records Disposal Policy and Council Retention Schedule.

The Council has a contract with Shredall Scotland to service the destruction of paper records. The destruction is carried out with a certificate confirming destruction produced at the time of service.

The Council ICT section oversees the wiping of hard drives and the recycling or moving on of obsolete equipment. The Council has a contract with Re-Tek (UK) Ltd covering the sale of redundant IT equipment. It is a condition of the contract that any information contained on hard drives is destroyed and a certificate of proof returned to the Council.

The Council has a process for the re-use and destruction of back-up media, using Backup Exec to manage and control the contents of tape libraries, and the transition of scratch tapes to live use and then back again after expiration of the data.

When media is deemed to be beyond its useful life, it is de-commissioned from live use and disposed of by our supplier Media Resources Ltd for which they provide appropriate destruction certificates.

 

 


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