Records retention schedule

Records are retained and disposed of in accordance with the Retention Schedule.

Introduction

A Retention Schedule is a document which defines how long each type of record is kept. It also determines what happens to the record at the end of this period, and whether they have been identified as appropriate for long-term preservation. Retention applies to all records, whatever medium the information is held in.

Compliance

Our Records Retention Schedule was first adopted in 2014, based on the model retention scheme for local authorities produced by the Scottish Council on Archives. Multiple refreshes and amendments were carried out, and then between 2020 to 2021 the Records Retention Schedule was integrated with our Business Classification Scheme to ensure a consistent structure.

The Business Classification Scheme and Records Retention Schedule contains an introduction and users' guide for staff.

The main authority record of the Business Classification Scheme and Records Retention Schedule is maintained by the Senior Information and Improvement Officer but this document is also made available in other formats for specified purposes

Procedures for maintaining the Business Classification Scheme and Records Retention Schedule has also been developed.

Improvement actions and review

An iterative process of ongoing reassessment involving department information asset owners will ensure that the Records Retention Schedule is kept accurate and up-to-date.

Responsible officer

Senior Information and Improvement Officer

Documents 

Last modified on 25 October 2021